Procedures
Travel Agent or Direct Consumer calls the group department and books bride/groom or group leader's room with deposit. A group code is issued. The wedding guests can be sent Save the Date Cards directing them to book through the travel agent or if booked directly through Unique Vacations, Inc they may call 0800 742 742 .
Once the group reaches 5 rooms or more the amenities will be awarded accordingly. Promotional rates may apply.
2011-2012 Meetings & Incentive Groups Amenities
5 to 9 rooms
- Complimentary one room category upgrade
10 rooms or more
- Complimentary room upgrade for the group organizer or one (1) complimentary upgrade for every
twenty-five (25) rooms paid. (excluding Butler Suites and subject to space availability) - Private group cocktail reception with hot and cold hors d'oeuvres and open bar for 1 hour*
- 1 complimentary person for every 12 paid rooms based on double occupancy
- 1 complimentary coffee break per day during scheduled meetings
* Entertainment at additional cost
2011-2012 Social Groups Amenities
(effective on new bookings made from July 6, 2010)
5 to 9 rooms
- 1 Group Photo Session for 15 minutes
- 1 5x7 Group Photo per room
10 to 20 rooms
- 1 Private group cocktail reception with hot and cold hors d'oeuvres and open bar for 1 hour
- 1 Private group Dinner for 2 hours
- 1 Group photo session for 15 minutes
- 1 5x7 group photo per room
- 1 US $100 Red Lane® Spa credit per room for the group staying 5 nights or longer*
- 1 Private group check in**
- *The entire group must stay for 5 nights or longer
- **The entire group must arrive at the same time
- Entertainment at additional cost
- Above amenities are not combinable with any other promotion and only applicable to new group bookings as of July 6, 2010
- Offer can only be booked by contacting Unique Vacations Groups Department
- Subject to space availability, blackout dates and subject to change without notice
- Not applicable to wedding, renewal of vows or incentive groups
Terms
Contract Terms for Groups of 5 - 35 Rooms:
- A deposit equal to ten percent (10%) of the full program room revenue is required to confirm the rooms.
- A second deposit equal to 35% of the group value is due ninety (90) days prior to the groups scheduled arrival date.
- Final balance on the total group value is required forty-five (45) days prior to arrival, along with a final rooming list and flight information.
Contract Terms for Groups of 36+ Rooms:
- Please call our groups department at
0800 742 742
Cancellation Terms for Groups of 5 - 35 Rooms: (Rooms, Room Nights or Guests)
- 91 days or more prior to group arrival, there will be no fee for any cancellation.
- Any cancellation between 90 and 75 days prior to arrival date, the 10% deposit becomes non-refundable.
- Within 74 - 46 days of the scheduled day of arrival, 45% of full room revenue will be charged for any cancellation.
- Any cancellation or “NO SHOW” 45 days to arrival date will be charged 100% penalty of the full room revenue.
* Group Function must be confirmed with Unique Vacations Groups Department no later than sixty (60) days prior to group's arrival at resort.
